Why would you bother with booking a Wedding Toastmaster? Isn’t it an extra expense that, frankly, is not really necessary? More of an indulgence? What on earth does he do that makes him essential? This blog will answer your questions, with top tips from the experts.
First of all, what is the difference between a Master of Ceremonies and a Toastmaster?
Weddingplanner.co.uk have this definition from Carole Spiers who is a wedding speech guru: ‘The Master of Ceremonies (MC) at a wedding reception is the point person and with microphone in hand, the loudest person in the room […] to guide the guests and inform the wedding party of what’s happening and what they can expect to occur in the near future.’ Your venue may offer a member of staff as MC, or your DJ (the man with the mic!) may also be happy to do the announcements. However, according to the experts, neither of these will necessarily be in a position to take on everything that a Toastmaster will.
Confetti.co.uk explain: ‘If a wedding planner is the planner, then the Toastmaster is the ‘carry outer’ – their job is to take the running order of the day and make it work. If they are doing things as they should, they will be ensuring everybody is where they should be, when they should be. They will be ensuring that all the guests are being looked after and that everything is in place, so that when it is needed there is no delay or ambiguity. They are there to give all those who have to perform a part a helping hand and boost confidence if required. And finally, they are there to make a few relevant announcements, keeping things running to time. ‘
So how do I find the right toastmaster?
Like any wedding supplier, it’s important that you get on with your toastmaster. This person will be an integral part of your day and you must be able to trust him, relax and leave everything in his hands. If he is simply loud and bossy, he will not only irritate you – he will irritate the hell out of your venue coordinator and other suppliers. Not to mention your guests! Make a point of contacting three or four, meet them and have a proper face-to-face conversation. If your personalities don’t quite gel, move on.
Your chosen toastmaster should have membership of a reputable guild or association. This means that you can be sure he has had training to an accepted standard. Always ask for his insurance as well.
Hitched.co.uk make this point: ‘Anyone can put on a red coat and say they are a toastmaster so, having checked out references and past work photos on the internet, call and discuss basic issues, such as his availability and exactly what he will deliver on the day.’ As with any other wedding supplier, make sure you have a contract that sets out clearly exactly what services he is offering, his fees and cancellation policy.
When should I book and how much will his services cost?
Booking early is always a good idea. It gives you time to get to know your toastmaster and build up a rapport. My research has turned up quite a range of charges from £250 to £700; his expertise and experience, and how much you want him to do, will all be factors. Realistically, for quality you could sensibly budget for between £400 and £700.
Now. I have a confession to make. My son and daughter-in-law had a toastmaster. He spoke to me and assured me he would be looking after me (very reassuring as I was on my own having been widowed when Geoff was little). And that was pretty much the last time I was aware of him. Looking back I thought he was a waste of time and money. Everything went like clockwork… he must have been completely superfluous. Right? Read on….
So what is the point of a toastmaster?
From day one, he (or she – there are lady Toastmasters, too) will make the planning process stress free for you, working according to your preferred style.
Every wedding is unique. So expect full consultancy from day one of booking. Working closely with bride and groom, the the schedule for the day will be prepared, coordinating with all suppliers and with families. He (or she) will sure everything is in place before the day starts.
At the reception, the Toastmaster will ensure the guests are well received, ushered to where they need to be, helping them with seating, group photos and so much more… and of course, make all the announcements. Everything is arranged to be seamless. The bride and groom can simply enjoy their big day with their friends and family.
Back to my son’s wedding…..
I asked my daughter-in-law what she thought…. Was it worth having a toastmaster? This is her reply: ‘Good question! I think it was, yes. But I would always think it’s even better if you have someone (a friend) who is quite a presenter that could do this. …. But the risk with Geoff’s hockey mates was too much for us!’ This made me laugh… they were lovely blokes but ….
So there you have it! If you have a friend or relative who is happy to get fully involved (and you like and trust him!) and who, most importantly, can be relied upon to deliver on the day, that is your choice.
Otherwise, it is really a no-brainer to have a toastmaster. And if you are generally unaware of him on the day, as I was, that’s surely the point! He’ll be beavering away, making sure that your wedding happens exactly the way you want it!
Missed the links in the blog? No problem.
- Confetti.co.uk – Why have a toastmaster at your wedding
- Hitched.co.uk – Wedding Toastmasters – Everything you need to know
- Guides for brides – Role of a Toastmaster
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